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UNCLASSIFIED
FBI Student Programs Policy Guide
:
General Information
Questions or comments pertaining to this policy guide can be directed to:
Federal Bureau of Investigation Headquarters, Human Resources Division (HRD), Recruitment, Selection, and Staffing Section (RSSS), Recruitment and Sourcing Unit (RSU)
Division point of contact: program manager for FBI Student Programs
Supersession Information
This document supersedes electronic communication (EC) 66-HQ-A1240026-APPR serial 1550, "Scholastic Employment Program"; 67Q-HQ-A1538041 serial 30, "Honors Internship Program Travel Reimbursements", and Manual of Administrative Operations and Procedures (MAOP) 1 Sections 20-9 and 20-23.
This document and its contents are the property of the FBI. If the document or its contents are provided to an outside agency, it and its contents are not to be distributed outside of that agency. without the written permission of the unit listed in the contact section of this policy guide (PG)
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UNCLASSIFIED FBI Student Programs Policy Guide
Table of Contents
1. Introduction.
1.1. Purpose.
1.2. Intended Audience.
2. Roles and Responsibilities
1
1
2
2.1. Human Resources Officer (HRO)/Assistant Director (AD), Human Resources Division (HRD) 2
2.2. Recruitment and Sourcing Unit (RSU)
2.3. FBI Headquarters Personnel Involved in Student Hiring.
2.4. FBI Field Office (FO) Personnel Involved in Student Hiring.
2.5. Security Division (SecD)
2.6. Chief Security Officers (CSO).
2.7. Student Interns.
2.8. Supervisors.
2.9. Mentors.
3. Policies...
4. Procedures and Processes...
4.1. Internships.
4.1.1. Areas of Study.
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2
3
3
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UNCLASSIFIED
FBI Student Programs Policy Guide
Table of Contents
1. Introduction.
1
1.1. Purpose.
1
1.2. Intended Audience.
1
2. Roles and Responsibilities
2
2.1. Human Resources Officer (HRO)/Assistant Director (AD), Human Resources Division (HRD). 2
2.2. Recruitment and Sourcing Unit (RSU)
2
2.3. FBI Headquarters Personnel Involved in Student Hiring.
2
2.4. FBI Field Office (FO) Personnel Involved in Student Hiring.
3
2.5. Security Division (SecD)
3
2.6. Chief Security Officers (CSO).
3
2.7. Student Interns.
3
2.8. Supervisors
3
2.9. Mentors.
4
3. Policies
4. Procedures and Processes....
6
4.1. Internships
6
4.1.1. Areas of Study
7
4.1.2. Internship Timeframe.
7
4.1.3. Honors Internship Program and Volunteer Internship Program..
4.1.4. FBIHQ Division and Field Office Participation in the Honors Internship Program (HIP) and Volunteer Internship Program (VIP). 9
8
4.1.5. Student Eligibility Requirements.
9
4.1.6. Review Process for Basic Qualifications for the FBI Student Programs..
11
4.1.7. Selection Process
11
4.1.8. Security Requirements..
11
4.1.9. Compensation and Benefits
11
4.1.10. Conversion to Permanent Appointments
13
Housing
13
4.2. Skill-Specific Intern Programs.
13
4.2.1. Cyber Internship Program.
14
4.2.2. Legal Internship Program
14
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FBI Student Programs Policy Guide
4.2.3. Presidential Management Fellows Program (PMF).
14
4.2.4. Computer Science/Regional Computer Forensic Laboratory Internship Program. 15
4.2.5. Future Workforce High School Program.
15
4.2.6. FBI Work Study Program (Formerly CO-OP Program).
15
4.2.7. FBI Critical Skills Scholarship Program. 16
4.2.8. Foreign Language Internship Program
16
4.2.9. Externship Program
17
4.2.10. National Security/Language Internship (NSI) Program.(a)(Fy(((i)
17
4.2.11. Children of FBI Employees
17
5. Summary of Legal Authorities
18
6. Recordkeeping Requirements.....
19
List of Appendices
Appendix A: Final Approvals
Appendix B: Sources of Additional Information.
Appendix C: Contact Information....
Appendix D: Definitions and Acronyms. D-1
A-1
B-1
C-1
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UNCLASSIFIED
FBI Student Programs Policy Guide
1. Introduction
1.1. Purpose
The FBI Student Programs Policy Guide provides written guidance on the development, implementation, and administration of the Federal Bureau of Investigation's (FBI) student programs.
1.2. Intended Audience
This policy guide (PG) applies to all employees of the FBI who recruit and hire students for internship opportunities and permanent employment within the FBI.
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FBI Student Programs Policy Guide
2. Roles and Responsibilities
2.1. Human Resources Officer (HRO)/Assistant Director (AD), Human Resources Division (HRD)
The HRO administers and oversees the implementation of this PG in accordance with applicable laws and regulations.
2.2. Recruitment and Sourcing Unit (RSU)
The RSU must:
Manage the implementation and oversight of this PG in accordance with applicable rules and regulations.
Establish an annual recruitment budget.
Collaborate with hiring managers to identify workforce needs.
Determine appropriate recruitment methods, in consultation with hiring managers, and plan/coordinate advertising needs and recruitment events (eg., campus and job fair visits, virtual career fairs, and targeted hiring events).
Fund recruiting events approved by HRD, as resources permit.
Advertise job opportunities, and determine time period that the application will be open.
Extend conditional job offers to selected candidates and manage communication strategies within the FBI and with candidates during the background investigation process.
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UNCLASSIFIED
FBI Student Programs Policy Guide
4. Procedures and Processes
The RSU implements and oversees all FBI student programs and solicits input from FBIHQ divisions and FOs regarding the critical knowledge, skills, and educational degrees needed by the FBI. While ensuring critical skill sets are met, RSU also ensures that student programs at the FBI are representative of the American population by recruiting from schools that include students from the following groups: African American, Asian American, disabled individuals, gay, lesbian, bisexual, and transgender (GLBT); Hispanic American, multilingual, Native American; women; and veterans.
4.1. Internships
The FBI has two student internship programs: (1) the paid Honors Intern Program (HIP) and (2) the nonpaid Volunteer Intern Program (VIP). Fiscal-year funding determines if one, neither, or both programs will be utilized in a given year.
Under certain circumstances, students are permitted to engage in two different internship programs at the same time (FBI and non-FBI), but requests must be vetted through RSU.
When a student travels, studies, or works abroad in a foreign country for a semester or a quarter term, the internship must end, and the student must be debriefed by the division's/FO's CSO. Students cannot return to the FBI until new open-application periods are advertised, and students are selected.
There is no limit to the number of times students may be appointed to student programs, as long as they meet the eligibility requirements for each appointment.
The participants of student programs (paid or nonpaid) can participate in the following types of assignments/tasks:
Driving and riding in Bureau cars for official purposes.
Completing administrative functions in the office.
Researching materials for projects.
Analyzing materials.
Assisting with casework (no undercover or confidential human source [CHS]-related assignments or tasks).
Assisting with the development of training.
Completing assigned mandatory training (per the Training Division) for interns.
Participating in work-related travel (mission critical needs).
Hiring managers must be aware of the following facts:
Students must not be placed in any situations that may require them to testify in court, including, but not limited to, evidence collection, interviewing, undercover work, arrests, and similar situations.
Students must not be utilized as CHSs and must not be involved in any type of assignment where they will be gathering case-related information from subjects
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FBI Student Programs Policy Guide
All students receive a TOP SECRET clearance, and some are read into higher clearance levels (if their assigned areas require higher clearances).
Students must have limited interaction with the range-no weapons training.
Students must not be placed on Title III wire intercepts and/or Foreign Intelligence Surveillance Act (FISA) activities and/or activities related to gathering evidence.
Paid students can enroll in the Justice Employee Transit Savings (JETS) Program. Students must advise each FO's/division's coordinator when they are leaving the program and/or changing duty stations.
Paid students who are working full-time schedules during the summer can work overtime and compensatory time, however, this is only with supervisory approval and if there is a critical need.)
Onboard paid and nonpaid interns can apply to external job postings.
4.1.1. Areas of Study
The following areas of study support disciplines deemed critical to the FBI:
Accounting/finance
Business
Communications
Computer science/cyber
Economics
Engineering
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4.1.2. Internship Timeframe
The standard practice is to begin the ten-week internship program in the summer, on the first Monday in June. A student at the GS-1 to GS-7 levels holds the position title of "student workforce trainee." A student at the GS-9 level holds the position title of "intern." Both positions require that students engage in full-time work schedules of 40 hours per week. Summer internships conclude on the second Friday in August or on a date determined by RSU
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FBI Student Programs Policy Guide
Fall/spring internship programs begin between August and May of each year and are structured to allow interns to continue on intermittent work schedules during the academic year. All interns are eligible to extend their summer internships into the fall/spring. All requests must include approvals and recommendations from the interns' immediate supervisors, HRD, and the Resource Planning Office (RPO). If an extension is granted, the intern must work a minimum of 16 hours per month to maintain a security clearance throughout the school year. A maximum number of hours per month will be determined by HRD, based on available funding during each fiscal year. A student's work schedule in the fall/spring should not interfere with his or her academic schedule and should not impair academic performance.
If an intern continues to meet the qualifications by the end of the spring school semester and has been granted an extension for summer by RSU, the intern may transition to the required full-time work schedule of June to August.
An extension can be either paid or nonpaid, depending on the availability of funds. An intem's pay can be discontinued at any time due to budgetary constraints. As a result, the intern's employment status will change to VIP
Appointments for students are time-limited and are not to exceed one year. However, extensions in one-year increments are permitted, as needed, as long as individuals remain in a full-time student status; maintain the established, minimum overall cumulative grade point average (GPA) of 3.0 or above on a 4.0 scale, are in good standing with their academic institutions, and receive favorable recommendations from their supervisors, based on satisfactory job performance. FBIHQ divisions/FOs must submit SF-525 ("Request for Personnel Action") to extend appointments, as needed, for paid students.
Guidance regarding the number of minimum and maximum work hours permitted is outlined by RSU according to individual student programs and the FBI's budget in the current year
Upon completion of a student's temporary appointment, HRD will either convert the student's internship to a permanent position or terminate the student's employment. CSOs must ensure that the appropriate human resources information system is accurate and up-to-date for all unpaid volunteer participants and that all government property is returned to them at their respective FBIHQ divisions and FOs. CSOs must debrief all departing students (paid and nonpaid).
4.1.3. Honors Internship Program and Volunteer Internship Program
The HIP and VIP offer interns a view of the FBI's operations and enable them to explore the many career opportunities available within the FBI. Interns are assigned throughout FBIHQ divisions and FOS
4.1.3.1.
Volunteer Internship Program
1. Educational credit: Interns may receive educational credits for internships, subject to the rules of their educational institutions. Some programs/schools prohibit credit for paid internships.
Each intern participating in the VIP must complete and sign a "Federal Bureau of Investigation-Educational Institution Intern Placement Agreement with his or her accredited educational institution and the FBI before beginning an assignment. The agreement must indicate the following: (1) the relative responsibilities of the school, the intern, and the employment component, (2) the general nature and purpose of the work to be
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FBI Student Programs Policy Guide
performed/assigned, (3) whether the student will receive educational credit for the work; (4) any reports or evaluations required by the school; (5) a work schedule and, if appropriate, the probable duration of the student's volunteer services; and (6) some method of time and attendance recordkeeping
If the school does not provide credit, the "Federal Bureau of Investigation-Educational Institution Intern Placement Agreement" must still be completed and returned to RSU.
2. Agreements: A standard, formal agreement for the VIP has been approved by the Office of the General Counsel (OGC). Any changes to, or variations of, this agreement must be approved by HRD and OGC before the changes are executed. Once an agreement has been established with an educational institution, it may be renewed, with the concurrence of the
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JOIN EDGAR HOOVER
Department of Justice
Barnen of Unuestigdim Washington,
June 25, 1927.
10MORAVIM POR KI PODRE
I an transmitting attached hereto copy of comunicetion, together with en-closure, received from Kr. 0. 0. Marshall, Chief of Bows Staff, The United States Daily, under date of June 22.
It will be noted that this communics-tion requesta either the preperation of an article with reference to the functions of this Bureau, er my submission to an interview.
Will you please advise ze ss to your views and wishes in the premises, that is sa to whether or no article would be prepared
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MURRAU OF LHYRSTIGATION, DEPARTMENT OF JUSTICE
The Jurem of Investigation of the Department of Justice has been organised as functioning investigative division of the Department of Justice since 1900. It is sharged with the duty of investigating violations of the laws of the United States and collecting evidence in sases in which the Pulted States is er may be a party in laterest.
As a matter practical policy, the Jureau of Investigation conduste Investigative inquiries into auch vielations, or allegsi, vislations of Federal Laws or Statutes as not specifinally assigned, by legislative sction etherwise, to other Govermental investigative agencies.
Among the classes of eases investigsted by the Burean may be listed the following: Bribery of feral officials, Civil Rights and Domestic Violenos, Contemps of ours, Oopyrights, Crises on the High Beas, Orimes Indian and Government Reservations, Dpersonation of Gover Officials, Intimidation of Witnesses in Federal Onses, Neutrality Violations, Questions Relative to Pardon and Parole Cases Involving Federal Prisoners, Paasports, Patents, Poonags Cases, Perjury in Federal Courts, Violations of the Red Cross Act, Bational Bank Ast, National Bankruptcy dot, thefts Prom Interstate Shipments, Violations, or Alleged Violations of the Anti-frust Levs, White Slave Traffic Ant, Rational Motor Vahiole Theft Act, Illegal Use of Interstate Ballway Passes, Thefts, bosslenent and Illegal Possession of Government Froperty, Var Risk Insurance dot, Frauds Against The Government, eto.
0
Field Offlood of of the Hurom of Investigation are situated in the larger cities of the United States. The investigative work of the Bureau is carried on by so-called Special Agents. There is also a division sovering the work of expert accountants required in the investigation of
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Field Office of the Parem of Investigation are situated in the larger sities of the United States. The investigative work of the Buress is barried on by so-called Special Agents, there is also a division covering the work of expert accountants required in the investigation of various cases involving vielstiens of the National Bank Ast, Rational Bankruptcy Ast, Postal Frends, Parn Loan Act, etc., etc.
As an indication of the work of the Bureau of Investigation there is submitted the following table showing sentences, fines and re-ccveries imposed and secured by the work of the zuresu during the fiscal yaar ending June 50, 1926:
Adjusted compensation 1924 Anti-Trust
Alaskan Matters
11 80
101.00 90,100,00
8.00
801.00
01.00
828.25
Bankruptoy
110
928,898,32
Bondsmen and Sureties
2,440.89
24,960.96
Bribery
20,497,00 4.410.00
50.00 3,082.95
Conteng Contempt of Our
Counterfeiting Court of Olaine
330.00
6.979.60
804,455.18
Crimes on Goverment and Indian
Reservations
1,175.00 1,800.00
4,928.86
Crimes on Righ Deas
11
834.00
Oustoms, Laws and Buggling
3,250.00
3,000,35
Explosives
100.00
Frauds against Government
8,119.91
3,910.54
Illegal wearing of Uniforms
460.00
274.00
874.00
Immigration
1,650.00 9,475.00
8,060.00 720.50
Impersonation
307 11 14
Income Tax
Mexican Matters Jury Investigations
Interstate Commerce Except thefts Intimidating Sitnesses
Miscellaneous Hatters
Miscellaneous (Ry Accountants) Marcotic
5,980.00 15,800,00
800.00
245.00
1,000.00
118
MatSonel Banking 104
68
1
1.00
1,524
1,982,000.00
772.50 185,574.19
163,200,00
Mational Motor Vehicle Theft Ant
Naturalisation
Passports and Visse
Poonage Parjory
Postal violations except
Postal Pramis
Probition at
Radical Hatters Selective Derviss
thefis, beszlement and Illegal
Possession of Doт Dort. Property.
DANTANGAS Life, Tre, Bos, Des.
43
209.
367
thefts from Interstate Shipments
Vaing Mails to pefrend
40
Var Risk Insuranos
White clave Traffic dos
72,830.79
880,00
860.00 8,500,00
836.00
102 6 15 130,661,00
1,930,709.85
8,004,21
184,101.80 129.50
58,117.81
80,098.00
11,800.00 89,175.00
11,950.00
8,445.00
4,508,07
3,100,00 6,603,619.80
4,494 326
1,058,066.42
Special Agents of the Borsan of Davestigation are selected
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Special Agents of She Borsan of Davestigation are selected with the utmost cars and after the most rigid tests hare been applied, Appointments are confined to those possessing LL. 3. or . 1. degrees from recognised law schools or colleges. It has been found that a somprehensive knowledge of law is practically an indispensable require-ment in the intellectual equiparat of a modern Investigator. It le recognised, also, that the moral equipment of a high-class investigator is of positive importanse. No Special Agent of the Bureau of Investigation Is appointed she has not first been thoroughly Investigated and whose entire career has not been subjected to the closest scrutiny. All Agents appointed must have spotless records and mat fot have been guilty of any offense, either civil oriminal, at my tins. The age limit has bem sst between the years of twenty-five and forty.
Agents of the Buress perform every investigative activity in cases involving violations of Federal Statutes up to the poins at which a case is presented in Court for setual trial. All Agente perforce are well grounded in the laws of evidence and not only possess the theoretical training which a legal scuras affords, but develop, through experience in performing investigative work in intricate esses, and sitting at the counsel table with United States Attorneys in Court during the trial of these cases, a practical knowledge of legal procedure which enables than to scercise the requisite investigative skill and Judgment in the performance of their duties.
Accountants working under the jursidietion of the Borsan muat be expert in all lines of investigations covering violations of the National Banking Ant, Fational Bankruptoy Ass, Postal Prands, cases involving enbesxlements and similar violations, and are required to have both the commercial and technical experience, as well scadesio training which will render them capable of performing the requisite work in the various spheres outlined.
The work of the Buress is growing rapidly, although there Increase (In fact, there has been a substantial decresse has been in the past five or six years) in the Investigative personnel. Anong the classes of cases sleving a substantial increase from year to year
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may be noted those involving violations of the National Bankruptoy Ant and the Wsticnal Motor Vehicle Theft Act. Violations of the latter are particularly numerous and are increasing rapidly.
In addition to the investigative work under the jurisdiction of the Baresc, it should be noted that the Director of the Burom is vested with the immediate supervision and direction of the National Division of identification. This institution was created by ff Congress and its official statutory existenie was initiated on July 1, 1924. It commenced to function under the provisions of Appropriation int covering the general axpenses of the pursen of Investigation of the Department of Justice for the fiscal year anding June 30, 1985. this act carried a special previst authorising and providing funds for the acquisition, maintenance and exchange of criminal identification records with the officials of the Govern and states. The Identification Division is located in the Barlay-Bright Building, 1800 Pennsylvania Avenue, Vashington, D. 0. It te manned by an expert parsomal of fingerprint classifiore ant searchers, together with the necessary alorisal staff. There are, at the present tine, in the possession of the Fational Division of Identification 1,219,611 fingerprint records of criminals both of national and international in-portance and of current actual interest and value. This Division is supported by, and operates in close daily contact with, law enforcement officials throughout the country, more particularly with the members of the International Association of Chiefs of Folice. The Division receives average of 600 fingerprint cards daily from law enforcement officials throughout this country and abroad. Thess records are, inmediately upon
receipt, classified and searched and in the event any previous sriminal record is found in the archives of the Bivision, a complete notice novering the detalls thereft is imediately tracmitted to the lar enformement officials, penal institutions, etc., transmitting sald prints to the Bureau.. the value of this service, which is, of course, without cost to all legally sonstituted local, state and Governmen law enforcement offiolals, may equally be inferred. Bursen requirements provide that every fingerprint inquiry must be answered within not more than forty-eight hours from the time of receipt thereof. In thereto, telamuphie inquiries are sent whenever requested by the Barena's corresporante. Dorlag the fiscal year ending June 30, 1987, there ware 166,920 Fingerprint inquiries received by the pursan. Of the prints received, total of 62,223 identifications were socomplished, showing past eriminal records of minor major importance. The value of this service and its importanos in commeation with the work of lav enforcement officials everywhere in conjunction with the investigative, work of the Buress is increasing from year to year.
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